Terminal operators must file the
Terminal Operator Information Return
(DR-309636) electronically. Instructions (Form DR-309636N
) are available. You can file and pay fuel tax electronically using
the Department's free and secure
eFile and Pay
webpage.
Once enrolled for eServices, a terminal operator must create a secure
file transfer account with SecureNet to file electronically. It is
recommended that you use the same user ID and password provided during
eServices enrollment. For instructions, review the
BSWA Instruction Sheet
, or visit the
SecureNet
website.
Licensed terminal operators must file their return using Extensible
Markup Language (XML). An XML file can be created using off-the-shelf
software, or by producing your own output. You must submit test files
and receive approval from the Department prior to filing your return
electronically. Visit the Department's
Software Developer Information and Specifications
webpage to download the
Motor Fuel Taxes XML Package
for instructions on testing and filing your terminal operator return
electronically. If you have questions about filing errors, contact
e-Services@floridarevenue.com
and include "Terminal Operator" in the subject line.
Returns and schedules are due on the 1st and late after the 20th day
of the month following the collection period. If the 20th is a
Saturday, Sunday, state holiday, or federal holiday, returns are
timely if filed electronically on the first business day following the
20th.
A return must be filed for each collection period.
When you electronically pay only or you electronically file and pay at
the same time, you must initiate your electronic payment and receive a
confirmation number no later than 5:00 p.m., ET, on the business day
prior to the 20th to avoid penalty and interest. For a list of the
electronic payment deadlines, visit the Department's Forms and
Publications webpage and select the current year
Florida eServices Calendar of Electronic Payment Deadlines
(Form DR-659) under the
eServices
section.
Terminal operators are required to file electronically. Florida law
imposes a monthly penalty of $5,000 for failing to file
electronically.
If you do not file a complete return, including all schedules, a $100
penalty will be assessed.
Confirmation - Once you have successfully submitted the return
and payment, a confirmation number and a list of filing errors (if
any) will be issued.
Manifest – Returns filed electronically will be reviewed for
filing errors, identifying critical errors and compliance notices.
Critical errors must be corrected before you can file your return.
Compliance notices will not prevent the Department from processing
your return; however, these notices should be reviewed to determine if
a mistake was made on your return. Correct mistakes by filing a
supplemental return prior to the due date of the return.
