Terminal operators must file the Terminal Operator Information Return
(DR-309636) electronically. Instructions (Form DR-309636N ) are available. You can file and pay fuel tax electronically using
the Department's free and secure File and Pay web page.
Once enrolled for e-Services, a terminal operator must create a secure file transfer account with SecureNet to file electronically. It is recommended that you use the
same user ID and password provided during e-services enrollment. For instructions, review the BSWA Instruction Sheet ,
or visit the SecureNet website.
Licensed terminal operators must file their return using Electronic Data Interchange (EDI). An EDI file can be created using off-the-shelf software, or by
producing your own output. You must submit test files and receive approval from the Department prior to filing your return electronically. During the test period, you
will be required to file two test files that include all receipt and disbursement data. If you do not have receipt or disbursement data and file zero returns, build
your test file using the Terminal Operator Test Script . See
the Motor and Other Fuel Taxes EDI Technical Implementation Guide
(Form DR-309650 ) for instructions on testing and filing your terminal operator
return electronically. If you have questions about EDI, testing procedures, or filing errors, contact e-Services@floridarevenue.com and include "Terminal Operator" in the subject line.
Returns and schedules are due on the 1st and late after the 20th day of the month following the collection period. If the 20th is a Saturday, Sunday, state
holiday, or federal holiday, returns are timely if filed electronically on the first business day following the 20th. A return must be filed for each
When you electronically pay only or you electronically file and pay at the same time, you must initiate your electronic payment and receive a confirmation number
no later than 5:00 p.m., ET, on the business day prior to the 20th to avoid penalty and interest. For a list of payment due dates, visit the Department's Forms and
Publications web page and select the current year Florida e-Services Calendar of Due Dates (Form DR-659) under the
Terminal operators are required to file electronically. Florida law imposes a monthly penalty of $5,000 for failing to file electronically.
If you do not file a complete return, including all schedules, a $100 penalty will be assessed.
Confirmation - Once you have successfully submitted the return and payment, a confirmation number and a list of filing errors (if any) will be
Manifest – Returns filed electronically will be reviewed for filing errors, identifying critical errors and compliance notices. Critical errors
must be corrected before you can file your return. Compliance notices will not prevent the Department from processing your return. However, compliance notices should
be reviewed to determine if a mistake was made on your return. Correct mistakes by filing a supplemental return prior to the due date of the return. View the
Terminal Operator Information Return - Exceptions Code List